European Finance Association

47th Annual Meeting

Helsinki, Finland 19-22 August 2020

Frequently Asked Questions

User registration in ConfTool

I have a username and password from a previous EFA meeting(s), but they are not working, why?

Each EFA Annual Meeting has a separate database. Therefore, you must create a new account at our event management platform ConfTool. You can of course use the same username/password used for your previous login data.

Which email can I use to submit my paper on ConfTool?

Please register to the system using your institutional email. You can also indicate a secondary email, possibly your EFA membership email.

I do not remember my username and/or password, what should I do?

No panic! You can always retrieve your login information by clicking on the links “Forgotten your username?” and/or “Forgotten your password?” on the EFA 2020 login page at ConfTool, click here.

How do I change my profile information (institution name, address, emails, etc.)?

Users can always edit their personal information. After login, click on “Edit User Account Details” on the menu page or click on your name on the top-right side of the screen and click on “Edit User Account Details”. If you need to change your email address, please send us an email (efa2020@aalto.fi).

Why do I need to validate my email address?

Users who validate their email(s) will be given the rights to read and access the submissions where they are listed as co-authors. This happens only if the user email and email indicated in the submission form are the same! To validate your address, click on “Show User Account Details” from your ConfTool homepage.

Paper Submission

I want to have an overview of tracks and topics I can select for my submission, where can I find a list?

You can view a list on the tracks and topics page.

Please note that you are allowed to select only ONE track and as many topics as you wish (within the track).

What should I do if I want to submit a paper to the EFA Annual Meeting?

You need to submit a paper via ConfTool  at www.conftool.com/efa2020 and you must be an EFA member for the current year (2020).

Detailed guidelines are available here.

I would like to submit to a special session, how can I do that?

You can submit the paper to any of the tracks available (list here). All papers submitted to the conference are considered for special sessions. Therefore, we do not have any specific track for special session. If you wish, during submission, you can include the words “special sessions” in the keywords field.

Don’t want to present your paper in a special session?
No problem! On the submission form tick the checkbox “I do NOT want my paper to be included into any of the special sessions (AoF, BoF, BIS, ECB, NBIM).”

I made a mistake in my submission, what can I do?

Authors are entitled to change/revise/delete their submission any time before paper submission deadline (February 1st, 2020 at 1:00pm (13:00 hrs.) CET (Central European Time)).

Click on “Your Submissions” -> “Edit Contribution Details”. From this page, you can change/update: author(s), organization(s), title of contribution, abstract, topics, and tick-box options. Please note that to complete the action, you need to press the “Save Data” button.

Please note that if you need to change the track of your submission, you must withdraw your paper and resubmit it.

How can I change the track of my submission?

If you need to change the track of your submission, you must withdraw your paper and resubmit it. The system does not allow you to change the track.

My submission it is not displayed in my account. Why?

Your submission was not saved before closing the page. The system allows authors to submit a contribution and upload papers later. However, the submission process needs to be completed by saving the submission.

On the upload files page, authors can choose between two saving options: “Save Submission, Upload files later” and “Upload Files and Complete submission”. Please submit your paper again and if the problem persists, contact us (efa2020@aalto.fi).

I do not want to submit my paper to be in the EFA 2020 anymore, what should I do?

Login to your account and click on “Your Submissions” -> “Withdraw Contribution” -> “Yes, withdraw contribution”. You will shortly receive a confirmation email about your withdrawal.

Please note that the 2020 EFA membership is not refundable and not transferable.

I have not received the submission confirmation email, why?

There are various reasons why you have not received the confirmation email. Before taking any action, please check:

  1. That your email is spelled correctly. To do so, click on your name on the top-right side of the screen and click on “Edit User Account Details”,
  2. Check your email spam folder,
  3. Re-send another confirmation email by clicking on “Your Submissions” -> “Edit Contribution Details” and save your submission again.

If again you have not received the confirmation email, please get in contact with your email provider at your institution. ConfTool emails may be blocked before reaching your inbox.

I have registered a submission but not uploaded any file yet, how do I add the file to the submission?

In order to upload the files to your submission, you have to log into ConfTool (www.conftool.com/efa2020). On the overview page, click “Your Submission”, and then click “Upload Contribution” among the options on the right-hand side. There you will be able to upload the anonymous and complete version of your paper.

What implies the Review of Finance (RF) solicitation?

The RF will receive information about the best 30 papers submitted to the conference. The editor might contact the author(s) in order to invite them to submit their paper to the RF. It is the choice of the author(s) to decide for or against the invitation. Please note that this is NOT a dual submission.

Poster Session

I would like to submit to the Poster Session, what should I do?

To submit to the poster session, the PhD student should submit to the EFA 2020 and to tick a box signifying their eligibility and interest in becoming part of the poster session.

Each author is restricted to one submission. The submitted paper will be considered for both the regular and the poster program. Expressing interest toward the poster session does not affect an author’s chances of getting the paper accepted to the regular program. Accepted presenters to the poster program are expected to participate in the whole conference.

Check on our submission guidelines to view the steps required to submit your paper, click here.

I would like to submit only to the poster session and not to the EFA 2020, what should I do?

Only papers submitted to the EFA 2020 can be considered for the poster session. To be eligible, please tick the box signifying your eligibility and interest in becoming part of the poster session (step 2 of submission).

Check on our submission guidelines to view the steps required to submit your paper, click here.

Who is eligible?

The Poster Session is for single-authored papers written by a PhD student or co-authored papers by PhD students. Papers co-authored by faculty members or anyone else with a doctoral degree are NOT eligible.

Submission to doctoral events (Doctoral Tutorial and Doctoral Workshop)

How can I submit/apply to the doctoral events?

The submission for the Doctoral Tutorial and Doctoral Workshop will open on February 15 and close on March 15, 2020. At the doctoral events page, you can find the links to display more information.

Can I submit to both the EFA 2020 and Doctoral Tutorial? Can I submit/apply to both the EFA 2020 and Doctoral Workshop?

Yes, you can. You must apply on both systems (EFA 2020 and doctoral events).

Where can I find detailed information?

The EFA central website displays detailed information about the doctoral events and submission information. Website: www.european-finance.org.

EFA membership

Do I need to pay a submission fee to submit my paper?

No, authors are not asked to pay a submission fee. However, the submitting author must be a current year EFA member (2020) in order to submit a paper to the EFA 2020 Annual Meeting.

What do you mean by "submitting author"?

The “submitting author” is the person who submits the paper via our conference registration system. He/she is the one who needs to become EFA member for the current year by submission deadline.

I submitted the paper and my co-author is already a 2020 EFA member. Do I have to become member as well?

Yes, you must become member as well. Each submitting author must be an EFA member for the current year (2020). Co-author(s) membership does NOT count.

I am a PhD, do I need to become a 2020 EFA member in order to submit my paper?

Yes, all authors that wish to submit to the EFA 2020 must be EFA members for the 2020.

I have never been a member before, how can I buy my membership?

New members can apply online on the Oxford University Press website. Please see more information here. The page includes a direct link to purchase the membership.

I was a member, how can I renew my membership?

If you have already been a member in previous years, you can use the renewal link that was sent to you by email from the email address “jnls.cust.serv@oup.com”. EFA membership and the renewal link are managed by Oxford University Press (OUP).

If you have not received it, please contact OUP customer services EFAmembership@oup.com, or on +44 (0)1865 353907.

I decided to withdraw my paper, can I get a refund for my membership?

EFA memberships are not refundable and not transferable. Please note that if you wish to attend the conference in August, you will be asked to become an EFA member.

Please note that the EFA membership payment is handled by Oxford University Press (OUP) on behalf of the European Finance Association (EFA) – and that you will automatically become a subscriber of the Review of Finance, the EFA’s own journal. If you have questions about your membership or payment, please contact OUP at EFAmembership@oup.com.

Conference Registration

When does registration open?

Registration for the EFA 2020 Annual Meeting will open in late April 2020 and close on August 1st, 2020. Please note that the registration is considered complete only after payment.

  • Early Birds: April to June 30th
  • Regular: July 1st to August 1st
Can I attend the conference if I do not present a paper?

Yes, the conference is also open to participants who do not present papers.

What's the difference between member and non-member fees?

The EFA Annual Meeting is a member-only conference. If you are not an EFA member for the current year and wish to attend the EFA Annual Meeting, please 1) register to the conference at www.conftool.com/efa2020, and 2) renew/purchase EFA membership via Oxford University Press.

Registration is not open yet!

How can I get an invoice?

Invoices will be available in ConfTool within your account.

How do I get a Visa invitation letter?

For those participants who need a visa to enter the European Union, we recommend getting in contact with your local Embassy or Consulate. As organizers, we are entitled to issue an invitation letter. Please note that the invitation letter will only be released for those participants who have completed and paid their registration fee. As organizer, we reserve the right to decide if the invitation letter is issued or not. To get your invitation letter, contact efa2020@aalto.fi.

Registration will open in mid-April 2020.